We analyse the tender documents, design and write the technical bid, build the pricing model and keep the administrative paperwork in order. For a single procedure, or as a permanent structure alongside your company.
Bidding for a public contract is not writing a document: it is holding together hard deadlines, qualification requirements, tender documents running to hundreds of pages, e-procurement portals, administrative declarations, a pricing model that has to stand up, and a technical report that must score points against criteria written by someone else.
Companies that win consistently have one thing in common: a dedicated structure that watches the market, selects the right procedures and prepares the bid weeks in advance. Building that structure in-house is expensive; we provide it already trained, with real experience across seven different sectors.
We work both with single companies and with consortia, stable consortia and temporary joint ventures, where documentary complexity and coordination between parties are often the real bottleneck.
Not every company has the same need: some bid twice a year, others live on public contracts. These three formats cover both extremes, and you can move between them.
We become your permanent tender structure: we monitor calls in your sectors, flag the procedures that match your qualifications and prepare bids throughout the year, with a single point of contact and a shared calendar.
There is a call you care about and you want to show up at your best. We take that tender from document analysis through to portal submission, working on your technical content and your cost structure.
You already have someone handling tenders, but you need help on a critical step: a technical area you do not cover, complex consortium paperwork, a review before submission.
A typical path on a mid-complexity procedure. Timings vary with the size of the contract, but the sequence is always this one.
We read the call, the rules and the specifications and check the participation requirements. We tell you straight away whether the tender is within reach and where the risks are: if it is not worth it, better to know before investing two weeks.
We take the scoring grid apart and build the technical report index around the points. We decide where to concentrate effort, which improvements to offer and which bidding structure works best: alone, joint venture, consortium, subcontracting.
We line up certifications, attestations, references, financial standing and declarations. This is where most tenders are lost: an expired document or an inconsistent declaration means exclusion, no matter how good the bid is.
We write the technical report: service organisation, staffing and hours, vehicles and equipment, operating procedures, quality plan, control system, improvements and environmental sustainability. Every chapter answers a criterion, with verifiable evidence.
We build the financial bid and the cost justification: labour under the applicable agreements, materials, depreciation, overheads and margin. A discount that cannot survive an abnormally-low-bid check is wasted effort.
We prepare the envelopes on the e-procurement platform, verify digital signatures, stamps and formats, and close with time to spare. After the award we stay available for clarifications, remedial procedures and service start-up.
The commission awards points against a precise grid. A beautiful report that ignores the criteria scores less than an orderly one that answers in sequence, with explicit references to every sub-criterion.
Numbers, staffing hours, vehicles, response times, service indicators. Generic statements do not produce points: what can be measured and checked during delivery does.
Improvement proposals only score if they are credible in the pricing model. We propose improvements the company can genuinely deliver, often tied to environmental and social criteria our other areas already cover.
Technical bid, pricing model, staffing and declarations must tell the same story. Inconsistencies between documents are the first handle for challenges and abnormality checks.
Procedures handled for companies, consortia and cooperatives, across sectors that differ both in the nature of the service and in the type of contracting authority.
Collection, street cleaning and waste management services for municipal authorities in Lazio and Campania, with bids calibrated to very different local contexts.
Twelve procedures for a single cooperative client: home care, day-centre management and residential social care facilities, each with dedicated organisational models and staffing plans.
Tenders for major contracting authorities in public transport and urban services, supporting consortia and stable consortia in building the bid and coordinating the member companies.
Green maintenance contracts for Rome municipal districts and for sites of historic and monumental importance, with specific constraints on working methods and tree heritage protection.
A procedure covering sewerage systems and water treatment for an integrated water service operator in northern Italy, with a bid heavy on plant engineering content.
Preparation of administrative paperwork and qualification requirements for construction procedures, including support in extending the attestations needed to bid.
Managing paperwork and coordination between parties in aggregated structures: share allocation, declarations by executing members, consistency between the technical bid and the bidding structure.
The full package needed to bid, adapted to what each set of tender rules requires.
Download the company profile (PDF)An isolated tender office can only write well. Ours works next to the areas that produce the requirements and evidence the tender documents ask for.
Many tender documents require certified management systems or qualification attestations. Without them you cannot bid: our certifications area builds them in time.
Certifications & Management Systems →Minimum environmental criteria and gender equality carry weight in scoring. The sustainability area supplies real data and documentation, not generic statements.
Sustainability & Environmental Transition →Vehicles, equipment and technology promised in a bid have to be bought. The subsidised finance area finds the grants that make the improvement affordable.
Subsidised Finance & Grants →Deadline trackers, a requirements archive and case progress: the technology layer stops a tender falling over an expired document.
Technology & Software Development →Ideally within the first few days of publication: a mid-complexity procedure needs two to three weeks to build a solid bid. We can step in on tighter timelines, but then the priority becomes formal correctness and coverage of the main criteria rather than optimising the score.
Yes, and it is a significant part of our work. In aggregated structures the complexity is not only technical: you need consistency between the declarations of each party, correct allocation of execution shares and alignment between the bidding structure and the organisation described in the bid. It is one of the areas where we see the most mistakes.
It depends on the tender: many require certified management systems or qualification attestations as a condition of participation, others reward them with points. In the initial assessment we check what is missing and, if time allows, activate our certifications area to close the gap before the deadline.
Urban hygiene and environmental management, social care and residential services, sanitisation and disinfection, green space maintenance, construction and building services, water cycle and treatment. These are areas where we know the typical tender documents, the cost lines and the improvements commissions actually value.
For a single procedure we work on a fee agreed in advance based on complexity, which we can assess as soon as we have read the call. For the outsourced tender office the relationship is annual, with an agreed number of procedures. In both cases the quote is fixed: no costs appearing once work has started.
Send us the link or reference of the procedure: we read the documents and tell you, with no obligation, whether it is worth bidding and what it takes to be competitive.